Solution
An email parser that turns your inbox into structured data.
Most businesses lose hours every week reading emails and copying the same handful of values into another system. An email parser does that reading for you: it takes the mail and its attachments, extracts the fields that matter, and writes them where they belong.
What it is used for
Supplier invoices
Invoice number, supplier, amount, VAT and due date are read from the mail or its PDF attachment and posted into your accounting system — no re-typing, no missed due dates.
Customer requests
Incoming mails are classified by intent, urgency and customer, then routed to the right person or ticket queue with the key facts already extracted.
Employee requests
Holiday, expense and equipment mails become structured records with an approval step, instead of a thread somebody has to remember.
Orders and confirmations
Order numbers, quantities, delivery dates and references are pulled out of partner mails and written into your ERP or spreadsheet automatically.
How the parsing works
- 01
Read
A dedicated mailbox or forwarding rule receives the mail with its attachments.
- 02
Parse
Text and documents are analysed and the fields you actually need are extracted.
- 03
Validate
Rules check the values; anything uncertain goes to a person for one click of approval.
- 04
Deliver
Clean records land in your system — accounting, CRM, ERP, database or spreadsheet.
Custom parser instead of a generic tool
Off-the-shelf parsers stop where your business starts: your suppliers, your field names, your approval rules, your systems. What I build is shaped around the mails you actually receive, runs on your own infrastructure, and stays maintained as your formats change. You pay once for a process that no longer needs a person.
Send me three typical emails.
I will tell you honestly which parts can be parsed automatically, which parts still need a human, and what the result would look like in your systems.
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